Who pays and who collects
Name and NIF of both parties, as they appear in the lease.
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Rent receipt generator (Spain)
Fill in the details and download your rent receipt as a PDF, with the amount in words and the rent shown apart from charges, as article 17.4 of the Spanish Urban Leases Act (LAU) requires. Free, no signup, and your data never leaves your browser.
arrow_downward Create my receiptWhat a Spanish rent receipt must include
The LAU does not impose a template, but it does set a minimum content: amounts itemised by concept and the current rent. The rest is what turns the receipt into clear proof of payment.
The property
The full address of the rented flat, plus the room if you rent by the room.
The period
The month and year the payment covers.
An itemised breakdown
The current rent, shown apart from any charges you pass on (community fees, utilities). Article 17.4 LAU requires it.
The total, in figures and in words
Writing the amount in words removes doubt if the figure is misread or altered.
Payment method, place, date and signature
How it was paid, where and when the receipt is issued, and the signature of whoever collects.
Is a rent receipt mandatory in Spain?
Yes, with one exception. Article 17.4 of the Urban Leases Act requires a receipt for every payment to be given to the tenant, unless the lease sets a payment method that already proves the tenant has paid, such as a bank transfer.
«El arrendador queda obligado a entregar al arrendatario recibo del pago, salvo que se hubiera pactado que éste se realice mediante procedimientos que acrediten el efectivo cumplimiento de la obligación de pago por el arrendatario. El recibo o documento acreditativo que lo sustituya deberá contener separadamente las cantidades abonadas por los distintos conceptos de los que se componga la totalidad del pago y, específicamente, la renta en vigor. Si el arrendador no hace entrega del recibo, serán de su cuenta todos los gastos que se originen al arrendatario para dejar constancia del pago.»
Even if you are paid by transfer, a receipt is still useful: it is the document that separates the rent from community fees or utilities. And if you fail to give one when it is due, any costs the tenant incurs to prove payment are on you.
Since Law 12/2023, article 17.3 says rent is paid by electronic means. Cash is only allowed as an exception, when one of the parties has no bank account or no access to electronic payment and asks for it. If you are paid in cash, the receipt is the proof for both sides.
These rules cover residential leases. Commercial premises let to a business are documented with a VAT invoice, not a receipt.
How to make a rent receipt in 3 steps
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1
Fill in the parties and the property
Your name and NIF, the tenant's, and the address of the flat. If you charge extras, add them on their own line.
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2
Check the preview
The receipt updates as you type, with the total in figures and in words.
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3
Download it as a PDF
Click Download PDF and choose "Save as PDF". Send it to the tenant and keep a copy.
Rent receipt FAQ
Is a rent receipt mandatory in Spain?
Yes. Article 17.4 LAU requires a receipt for every payment, unless the parties agreed on a payment method that proves payment by itself, such as a bank transfer. The receipt must itemise the amounts by concept and state the current rent.
If the tenant pays by transfer, do I need to issue a receipt?
If the lease sets payment by transfer or another method that leaves proof of payment, the law does not require a receipt: the bank record is the proof. It is still worth issuing one if you charge extras, because it is the document that separates the rent from community fees or utilities.
Can rent be paid in cash?
Only as an exception. Since Law 12/2023, article 17.3 LAU sets payment by electronic means, and cash is kept for when one of the parties has no bank account or no access to electronic payment and asks for it. In that case, always give a receipt.
What happens if I don't give a receipt?
Under article 17.4 LAU, if you do not give a receipt, all costs the tenant incurs to record the payment are on you.
Does the receipt need to be signed?
The LAU sets no format or template, only the minimum content (amounts by concept and the current rent). Signing it identifies who issued it and is standard practice.
Does a residential rent receipt include VAT?
No. Residential rent is VAT-exempt and is documented with a receipt, not an invoice. Only renting commercial premises to a business requires a VAT invoice.
How long should I keep rent receipts?
At least 4 years from the end of the voluntary filing period of the income tax return in which you declare that income. If you file your 2026 IRPF in June 2027, keep them until June 2031 at least.
Do you store my data or my tenant's?
No. The receipt is generated in your browser: nothing is sent to or stored on our servers. Close the page and the data is gone.
Can I generate receipts for all my tenants every month?
With imotrack, yes. You save each lease once and, when you mark a rent as received, the PDF receipt comes out with your tax details and the tenant's, ready to download or email.
Stop filling in receipts by hand
imotrack keeps your leases, shows which rents have been collected and generates the receipt for each payment in one click.
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