One portfolio, different rental types
Manage whole properties, rooms, commercial premises and parking spaces. Filter your portfolio by property or owner to find what you need.
imotrack Pro · for real estate agencies 🍊
Rental management software
for real estate agencies.
Every client's portfolio, up to date in one panel: payments, arrears, contracts, expenses and per-owner reports.
30 days free, no card. Cancel anytime.
Explore the features
imotrack PRO
Your portfolio at a glance
Olive House
OwnerAlex Demo
Rent€1,000
Collected
Blue Terrace
OwnerSam Demo
Rent€850
Pending
Central Studio
OwnerRobin Demo
Rent€650
Pending
3
property owner clients
Statement ready to review
Your agency's daily work, all in one place
From the first property to the end of the month: connect your portfolio, your clients and your team's daily work.
Each owner, with their own terms
Assign clients' properties, ownership shares and mandate dates. Set fixed fees, percentage fees and the applicable VAT.
The people around each property
Keep owners, tenants, building managers, cleaners and maintenance contacts together. Open WhatsApp, phone or email from their contact details.
A clear view of rent collections
Review monthly rents, recorded collections and declared arrears. Filter the list, record several collections at once and export your selection.
Expenses and their supporting documents
Keep portfolio expenses together, attach invoices and find each entry by property, category or period.
Contracts from your own templates
Prepare documents using your agency's wording and variables for the property and parties. Review the PDF before sending it.
Sign alongside the document
Invite by email, verify access with a code and collect each person's name and consent. Follow signature progress and keep the final document.
The right access for your team
Share the agency portfolio with administrators, managers and colleagues with read-only access. Manage their invitations and permissions in one place.
A month-end statement your clients can follow
Prepare each owner's statement from actual rent collections, expenses and the fees agreed in their mandate.
- A breakdown by property, reflecting each owner's share.
- Percentage and fixed fees, with the VAT set in the mandate.
- A PDF with your agency logo, ready to email in the client's language.
imotrack PROIllustrative example
An owner's monthly statement
- Rent collected
- €1,000.00
- Expenses
- -€100.00
- Management fees
- -€100.00
- VAT on fees
- -€21.00
Net amount payable€779.00
Statement ready to review
From the first draft to a signed contract
Prepare the document, invite the parties and follow signature progress without spreading the work across several tools.
- Owners, tenants, guarantors and, where needed, an agency representative.
- Read the PDF and sign on the same page, including on mobile.
- Individual progress, invitation reminders and a retained copy of the signed document.
Your agency keeps its own template and reviews it before use. The integrated process is a simple electronic signature with a verified email address.
Contract signing
imotrack PRO
Rental agreement
Olive House
SignerAlex Demo
Code received by email
Email verified
Name for the signature
Alex Demo
Signed
- 01
Prepare and review
Choose your template, property and parties. Complete the terms and review the PDF before preparing the version to be signed.
- 02
Invite people to sign
Each person receives an invitation, verifies their email with a code and reads the PDF. They sign by typing their name and giving their consent.
- 03
Track and keep a record
See who has signed and download the final document with its supporting records. Once everyone has signed, create the lease to start tracking rent.
A shared portfolio, with clear responsibilities
Invite your agency's team and match access to the work each person does. Everyone uses the same information for the linked properties.
Your portfolio at a glance
Example portfolio
Administrator
Manages the team, invitations, agency details and portfolio, alongside everyday property management.
Manager
Works with properties, owners, tenants, contracts, rent collections and expenses in the agency portfolio.
Read-only
Views the portfolio and downloads available documents and exports without changing the data.
Multi-user team (up to 5 seats). The team shares the agency's subscription and AI credits. Plan billing remains with the subscription holder.
Your portfolio already exists. Start with your files.
Bring together your Excel sheets, contracts and invoices in PDF or image format. Review the identified information before adding it to your portfolio.
- 1
Upload your documents
Add the files you have and check the Excel column mappings. You can combine different documents in a single import.
- 2
Review and assign
Correct the identified information and link each property to its owner. Save the draft to continue your review later.
- 3
Confirm and add
Confirm the reviewed properties before saving them. Larger batches show their progress and let you resume an interrupted save.
File processing prepares a draft for you to review. Complete the fees for newly created mandates after the import.
Excel
PDF
JPGReview the data
Olive HouseAlex Demo
Blue TerraceSam Demo
Import complete
Imo
Imo, a helping hand with everyday work
Ask Imo inside the app about the portfolio information your account can access. It can also help you prepare a new entry.
- Ask about recorded income and expenses.
- Attach an invoice to get a suggested expense that you review and save.
- Ask to add a property, tenant or lease to open the relevant form.
Imoimotrack · My agency
In this example portfolio: Blue Terrace (€850) and Central Studio (€650).
Blue TerraceSam Demo · €850
Central StudioRobin Demo · €650
One shared workspace for your agency
Portfolio, owners, collections, statements, contracts and integrated signatures, together in the PRO plan.
100 properties in your portfolio
2500 AI credits per month
Pro plan
99€
/month
or 990€/year · You save 198 € a year
Start your free trial30 days free, no card. Cancel anytime.
Everything included
- Up to 100 properties and 5 team seats
- 2,500 AI credits per month
- Multi-user team (up to 5 seats)
- Owners and monthly statements
- Portfolio-wide rent collection on one screen
- Everything in the Premium plan
Tell us how you work and which data you need to bring into imotrack. Discuss my agency
Before you bring your agency on board
Is the agency listed as the property owner?
No. The agency manages the portfolio, while each owner has a separate client record. Mandates link their properties, ownership shares and fees. Creating this record does not give the owner access to the app.
Can I start with the files I already use?
You can import Excel files, PDFs and images. Check the Excel columns, review the identified information and assign owners before confirming. Your draft is kept so you can continue later.
Do I need a separate signing service?
Integrated simple electronic signing is included in PRO and does not require an external subscription. Each person verifies their email with a code, types their name and gives consent. The final document and supporting records stay saved in imotrack.
Can I use my own contracts?
In this version, you prepare a template by pasting your text and adding the available variables. Word and PDF files are not converted into templates automatically. Your agency reviews the wording and generated PDF before sending it.
Does a statement transfer money to the owner?
No. It calculates and records the net amount payable from collections, expenses and fees. You can download the PDF and email it. The transfer takes place outside imotrack, and the statement is not a fee invoice.
Can I give someone access without allowing changes?
Yes. The read-only role lets them view the agency portfolio and download available documents and exports, without editing the data. Administrators manage invitations and can change or remove access.
Give your team one place to manage your portfolio
Start with your properties and management terms. Connect everyday work with the information each client needs from you.
30 days free, no card. Cancel anytime.